Time Card Calculator

How to use the time card calculator

1. Choose a weekly or biweekly pay period. Open Dates, days and pay settings to change the start date or add a pay rate.
2. For each day you worked, type the clock-in and clock-out times, such as 9am and 5:30pm.
3. Enter any unpaid break in minutes. Select Ends next day for shifts that pass midnight.
4. To estimate gross pay, choose a currency (USD, INR, GBP, EUR, CAD, or AUD) and add your hourly rate in it.
5. Save the timesheet on this device, copy a summary, download a CSV file, or print it.

Shortcuts: Copy Mon to Tue–Fri fills a regular schedule, Copy week 1 to week 2 repeats it for biweekly periods, and Reuse for next week keeps your times and moves the dates forward.

How the hours are calculated

Each work period is measured in whole minutes, then the unpaid break is subtracted for the day:

Daily time = (clock-out − clock-in) for each period − unpaid break Total = sum of daily minutes, converted to hours at the end Gross pay = total hours × hourly rate

Totals are added from exact minutes, not from rounded daily decimals. That avoids small drifts: three days of 7h 20m are exactly 22.00 hours, not 21.99. Pay is rounded to 2 decimal places only at the end, in the currency you choose. Times are wall-clock times as entered, with no time-zone or daylight-saving adjustment. See the calculation methodology for every rule.

Time card calculator with lunch breaks

Enter lunch in the Break (min) field for each day. A 9:00 AM–5:00 PM shift with a 30-minute unpaid lunch totals 7h 30m, or 7.50 decimal hours. If lunch counts as working time in your records, leave it out of the unpaid-break field.

For exact lunch-out and lunch-in times, use Add period to record the two work periods around lunch. Do not subtract the gap again. See the guide to calculating hours with lunch breaks.

Weekly and biweekly timesheets

Select Biweekly to enter two consecutive weeks. Each week has its own total. If you enable custom overtime, the threshold is applied to each week separately; a short second week does not cancel extra hours from the first week.

For paper entries, download our free weekly and biweekly timesheet templates. Working through midnight? Follow the overnight-shift guide to enter the dates correctly.